Workgroup Collaboration Review - General Requirements
Background
Information Technology Services (ITS) has commissioned a consultative
review of workgroup and collaboration services for staff including
email, calendar, document sharing, collaboration groups,
videoconferencing, mailing lists and instant messaging.
As all staff will potentially use these types of collaboration services,
and will therefore be impacted by the outcome of this review, you are
encouraged to take this opportunity to have input into the process of
choosing new workgroup collaboration tools.
Instructions
To submit your requirements:
You should feel free to comment on what you like and dislike about
existing workgroup and collaboration solutions as well as what you need
from future solutions.
In framing your requirements you might want to consider the following
questions
- What barriers or inefficiencies are inherent in current methods of
working collaboratively? What functionality or tools could be used to
help?
- If you work on projects with people at different physical locations or
at different institutions what functionality would make this simpler
- If you think that you will have to work more collaboratively in future
what complexities will this cause and how could collaborative tools
help?
- How could the various elements of workgroup collaboration (e.g.
document sharing and mailing lists) be integrated to provide more
powerful solutions?
- Have you given up using some currently supported workgroup
collaboration tools e.g. Thunderbird, Netscape Calendar, Collabra etc.
and if so what functionality or attributes would convince you to try
using them again?
Explanation of priorities
Please use the following priority scheme to prioritise your requirements.
If the priority you assign a requirement is based on legal or similar
obligation please make note of this when entering your requirement.
| Priority |
Abbreviation |
Meaning |
| Mandatory |
M |
Functionality required to meet a core need. Requirement must be
incorporated in proposed solution. |
| Highly Desirable |
HD |
Functionality required to allow improvements to existing process or
to meet new non-core needs. Solutions not meeting these requirements are
unlikely to be adopted. |
| Desirable |
D |
Functionality required for likely future requirements or to improve
existing minor processes. Solutions not meeting these requirements
might be adopted. |
|
|
|
For more information about the project, contact David Benstead,
Project Manager.
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