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Monash Teamspace FAQs
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1. What is Monash Teamspace?
Monash Teamspace utilises the Lotus Quickr product, customised to the Monash environment. It is a self service online workspace for teams collaborating across geographical and organisational lines. Members can be internal or external to Monash, and share information such as documents, discussion forums, wikis, tasks, shared calendar and more.
Monash Teamspace integrates with Monash Messaging (Lotus Notes), meaning that you will be able to send others links to Monash Teamspace, instead of sending large attachments. This ensures that members to the Teamspace will access the latest versions of files. You also won't need to use your email to store important content.
Monash Teamspace also integrates with other popular desktop applications including Microsoft Office, Microsoft Windows Explorer, Lotus Symphony and Monash e-Meeting (Lotus Sametime). Connectors within these applications will allow you to easily save files you are working on within your Monash Teamspace environment.
2. What are the minimum computer specifications for running Monash Teamspace?
The Monash recommendation for running the Lotus Quickr product in conjunction with Lotus Notes is at least 2GB of RAM.
3. When will I be able to use Monash Teamspace?
Monash Teamspace is currently being piloted to key groups who represent Monash strategically i.e. Committee management, Project Teams, Research Teams, and unit coordination for Academics. General release is scheduled for late 2009.
4. How secure is Monash Teamspace? I may need to upload sensitive or confidential information in certain circumstances.
Monash Teamspace is very secure. All collaborators are required to log in with a username and password. You can also restrict access within the Teamspace to give only particular collaborators permission to view sensitive or confidential files. There are many privacy and access settings that you can customise to your collaboratioon requirements.
5. What options are there available within Monash Teamspace for protecting my files?
There are a number of ways that you can protect your files. One of the simplest is to lock-down a particular file(s) for editing so that no-one else is able to make changes.
6. I want to quickly check whether a collaborator has posted a message to me, or to see if there are any replies to postings I've made. Do I have to log in to Monash Team Space each time to check?
No. You can subscribe to receive email notifications under your Teamspace preferences. If you have an RSS aggregator which supports authentication, you can subscribe to any of the areas in Teamspace.
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