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IT checklist for staff transferring within Monash
If Monash staff move between organisational areas or campuses, then many IT related services need to be amended. Some of services may be automatically changed by the update in SAP HR record, but most will not. Use this checklist as a guide for services
that need to be considered during a move.
Computer accounts and data
Contact your local faculty IT representative, or the ITS Service Desk if you do not have local IT support, for assistance with managing any of the following services.
| Task |
Details |
| Changing your email address |
Required if you are changing departments / faculties |
| Changing your Novell context |
Required if you are changing departments / faculties
(e.g.. arts.monash) |
Extending your computer account and internet access
|
If your contract is ending an extension of access can be granted
so that you will have computer access for an additional 30 days while you new contract is
finalised.
Authority
to extend computer access form (pdf 27kb) |
| SAP access |
If your position number has changed, but you are staying within
the same department you can request a renewal of access. Contact the SAP Service Desk
Request
to Renew SAP User Access form (pdf 36kb) |
| Callista access |
No action required if you remain within the same department. If
you change departments / faculties you may be required to apply for
this access again |
| Phone number |
If you are remaining on the same campus you may be able to keep
your existing phone number
Move
connection form |
| Mobile phone number |
Contact: Nabila
Greiss (ext 51329) to change billing details
|
| Your phone directory details |
Update your
telephone directory details |
| Voicemail |
Updating
your voicemail message |
| Email address book |
Export
your address book |
| Email messages |
Archiving your email. |
| Data on your PC, network drives or U drive |
If your computer is not transferring with you, then
you will need to arrange saving and transferring of the data. See your
local IT support for assistance. |
Hardware assets
For asset management, billing and directory changes that need to occur
for the following items, please discuss with the manager of both departments.
- Mobile phones
- PDA's
- Laptop computers
Hardware assets that have been purchased for a particular staff member
by their department for work purposes are generally to be returned to
the original department from which the staff member is leaving.
However, if it is agreed by both departments that an item may be transferred,
the relevant form for asset
cost center change/transfers (222kb doc) will need to be completed
by both departments and submitted to Corporate Finance for processing.
Departments can also agree on transfer of funds and use a normal IDN process.
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