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Setting Mail Filters for Outlook

NOTE: Spam mail filters for Outlook are unsupported. Please do not contact the ITS Service Desk if you are having problems. If you find there are errors/corrections or have suggestions for these instructions, please contact Shane.Hjorth@its.monash.edu.au

You can create mail filters so that Outlook automatically filters your Spam depending on the Spam score you set. Messages filed into folders called Spam-7, Spam-30 and Spam-60 will automatically be deleted after the corresponding days have passed (i.e. Messages residing in the Spam-30 folder will automatically be deleted after 30 days). You can choose what spam score you regard as the threshold. ITS recommends a threshold of 5 (*****).

These steps have been tested in Outlook 2002.

Mail filters for Outlook

  1. Open Outlook
  2. Create a folder called "Spam-30".
  3. Go to: "Tools" -> "Rules Wizard" and start the Wizard.
  4. Create a new rule by clicking on "New" on the upper right hand side of the screen
  5. Choose "Check Messages when they Arrive" then click "next"
  6. On the "Conditions Screen" scroll down the list and choose: "With Specific words in the message header", then once that is checked, you will see a hyperlink in the text area below
  7. Click on that and when the dialogue box comes up, enter: "X-Spam-Level: *****" then click "OK" and then "Next"
  8. The next section asks you what you want to do with the incoming messages once they have been identified as Spam.
  9. Move the emails to "Spam-30" folder
  10. Click "Ok" on the pop up dialogue box, then "Finish" and you are done.
  11. Send a test email to verify your filter works.

To show the full headers in Outlook, double click on the email in your inbox. This will bring the message into a window. Click on View then go to Options.