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Returning Leased Assets

Assets To Be Returned

All assets that are within 3 months of their End of Lease date are listed on the Assets to be Returned spreadsheet. These assets have not been returned to the financier. The spreadsheet is updated weekly to remove any assets returned, and monthly for new assets that are within 3 months of their End of Lease date.

Return Manifest Template

To return assets to the financier, please add them to a Return Manifest Template. Once completed, please return the manifest to the financier. Manifests should be emailed to mts@macquarie.com.

How To Return Leased Assets

  1. ITS maintains an Excel spreadsheet of leased assets that are within 3 months of their end of lease date. The Assets to be Returned spreadsheet is available at http://www.its.monash.edu/staff/it-leasing/end-of-lease-info/eol-assets.xls. New End of Lease Data is loaded monthly.
  2. An email is sent to the Lease Administrators list to notify that new assets are available. To subscribe to the list, please email itcp@its.monash.edu.au.
  3. Staff in faculties and departments are able to access all assets that are within 3 months of their end of lease date.
  4. Staff download the spreadsheet and extract their own data.
  5. Staff develop a spreadsheet known as a manifest that outlines the return details (assets, pickup dates, contact details, signature fields). Staff would put in the assets they want picked up. The manifest is available from Return Manifest Template at http://www.its.monash.edu/staff/it-leasing/end-of-lease-info/manifest-template.xls
  6. The staff member emails the manifest to Macquarie. Monash must give 4 business days notice of pickups.
  7. Macquarie processes the form, notifies staff if neeeded and picks up the assets.
  8. The spreadsheet will be updated and assets returned when the financier notifies ITS (once per week). 

Other Information

Spreadsheet Maintenance

  1. On a weekly basis, Macquarie sends a list of returned assets to ITS, along with a copy of the manifests.
  2. ITS edits the online spreadsheet and removes the assets which have been picked up.
  3. ITS files (electronically) the returned manifests for reference if there are any future problems.

Payment

  1. Macquaire will invoice ITS monthly for returned assets.
  2. ITS will check that the manifests billed match the invoice.
  3. ITS will pay the invoice.